Description
Course Name: Certificate in Billing & Invoicing Assistant
Course Id: CBIA/Q0101.
Eligibility: 10+2 (Higher Secondary) or equivalent is required.
Objective: The objective of the Certificate in Billing & Invoicing Assistant course is to provide learners with practical knowledge and hands-on training in billing procedures, invoicing systems, and basic financial documentation used across industries. The course covers topics such as preparing invoices, managing sales and purchase records, tax calculations (including GST), using accounting software like Tally or Excel, and ensuring compliance with billing standards.
Duration: Three Months.
 How to Enroll and Get Certified in Your Chosen Course:
 Step 1: Choose the course you wish to get certified in.
 Step 2: Click on the “Enroll Now” button.
 Step 3: Proceed with the enrollment process.
 Step 4: Enter your billing details and continue to course fee payment.
 Step 5: You will be redirected to the payment gateway. Pay the course and exam fee using one of the following methods:
Debit/Credit Card, Wallet, Paytm, Net Banking, UPI, or Google Pay.
 Step 6: After successful payment, you will receive your study material login ID and password via email within 48 hours of fee payment.
 Step 7: Once you complete the course, take the online examination.
 Step 8: Upon passing the examination, you will receive:
• A soft copy (scanned) of your certificate via email within 7 days of examination.
• A hard copy (original with official seal and signature) sent to your address within 45 day of declaration of result.
 Step 9: After certification, you will be offered job opportunities aligned with your area of interest.
Online Examination Detail:
Duration- 60 minutes.
No. of Questions- 30. (Multiple Choice Questions).
Maximum Marks- 100, Passing Marks- 40%.
There is no negative marking in this module.
| Marking System: | ||||||
| S.No. | No. of Questions | Marks Each Question | Total Marks | |||
| 1 | 10 | 5 | 50 | |||
| 2 | 5 | 4 | 20 | |||
| 3 | 5 | 3 | 15 | |||
| 4 | 5 | 2 | 10 | |||
| 5 | 5 | 1 | 5 | |||
| 30 | 100 | |||||
| How Students will be Graded: | ||||||
| S.No. | Marks | Grade | ||||
| 1 | 91-100 | O (Outstanding) | ||||
| 2 | 81-90 | A+ (Excellent) | ||||
| 3 | 71-80 | A (Very Good) | ||||
| 4 | 61-70 | B (Good) | ||||
| 5 | 51-60 | C (Average) | ||||
| 6 | 40-50 | P (Pass) | ||||
| 7 | 0-40 | F (Fail) | ||||
 Key Benefits of Certification- Earning a professional certification not only validates your skills but also enhances your employability. Here are the major benefits you gain:
 Practical, Job-Ready Skills – Our certifications are designed to equip you with real-world, hands-on skills that match current industry demands — helping you become employment-ready from day one.
 Lifetime Validity – Your certification is valid for a lifetime — no renewals or expirations. It serves as a permanent proof of your skills and training.
 Lifetime Certificate Verification – Employers and institutions can verify your certification anytime through a secure and reliable verification system — adding credibility to your qualifications.
 Industry-Aligned Certification –All certifications are developed in consultation with industry experts to ensure that what you learn is current, relevant, and aligned with market needs.
 Preferred by Employers – Candidates from ISO-certified institutes are often prioritized by recruiters due to their exposure to standardized, high-quality training.
 Free Job Assistance Based on Your Career Interests – Receive personalized job assistance and career guidance in your preferred domain, helping you land the right role faster.
Syllabus:
Module 1: Introduction to Billing and Invoicing: Role of a billing and invoicing assistant, Importance of accurate billing in business, Types of invoices – proforma, commercial, tax, debit and credit notes, Overview of billing process and documentation, Key terms in billing and invoicing, Basic accounting principles related to billing, Understanding sales and purchase cycles, Components of an invoice, Common billing errors and how to avoid them, Legal aspects of billing and invoicing.
Module 2: Billing Software and Tools: Introduction to billing and accounting software (Tally, Zoho, QuickBooks), Creating and managing invoices using software, GST billing and compliance, Managing customer and supplier records, Payment tracking and reminders, Generating reports and summaries, Data entry standards and accuracy, Cloud-based invoicing systems, Integration with other financial tools, Hands-on practice with software tools.
Module 3: Taxation and Compliance: Understanding GST – CGST, SGST, IGST, GST registration and returns filing, Tax invoice vs. retail invoice, Input tax credit (ITC) calculation, TDS basics and billing implications, HSN and SAC code usage, E-way bill generation and requirements, Statutory record-keeping practices, Penalties for non-compliance, Coordination with auditors and tax consultants.
Module 4: Documentation and Record Management: Organizing and storing billing documents, Soft copy and hard copy documentation, Invoice numbering and tracking system, Filing and archiving techniques, Record retention policies, Preparing monthly and annual billing reports, Coordinating with sales and finance teams, Maintaining confidentiality of records, Use of Excel for documentation, Auditing and internal control practices.
Module 5: Customer Communication and Payment Follow-up: Communicating with clients regarding bills and payments, Email etiquette and billing correspondence, Clarifying invoice details and resolving discrepancies, Payment terms and follow-up reminders, Handling late payments and escalation process, Polite and professional interaction with customers, Maintaining client billing history, Sending payment confirmations and receipts, Preparing statements of accounts, Building client trust through accurate billing.
Module 6: Employability and Work Readiness Skills: Basic computer and MS Office proficiency, Resume building and job application tips, Interview preparation and FAQs, Time management and work discipline, Teamwork and communication at the workplace, Problem-solving and attention to detail, Adaptability and willingness to learn, Industry trends in billing and invoicing, Professional behavior and ethics, Career opportunities in billing and accounts support roles.
đź“„ Certificate in Billing & Invoicing Assistant: Career Opportunities in India
This certification prepares individuals to manage billing, invoicing, data entry, tax calculations (GST), software usage (like Tally, MS Excel, Zoho Books, etc.), and handle accounts receivable/payable processes. It is ideal for entry-level roles in retail, hospitality, healthcare, logistics, manufacturing, and service sectors.
🎯 Top Job Roles with Responsibilities & Salary Range
| Job Role | Key Responsibilities | Salary Range (INR/month) |
|---|---|---|
| Billing Executive / Clerk | Generate invoices, verify transactions, GST compliance, maintain billing records | ₹12,000 – ₹20,000 |
| Accounts Assistant | Assist with daily accounting tasks, billing support, voucher entries | ₹13,000 – ₹22,000 |
| Invoice Processing Executive | Process incoming and outgoing invoices, data validation, resolve discrepancies | ₹14,000 – ₹25,000 |
| Front Office cum Billing Executive | Handle reception and billing for walk-in clients (common in hospitals/salons) | ₹12,000 – ₹20,000 |
| Billing & Cashier Associate | Bill generation and cash/online payment handling in retail outlets or restaurants | ₹10,000 – ₹18,000 |
| Back Office Executive – Billing Support | Maintain records, handle queries, MIS reports for billing | ₹13,000 – ₹22,000 |
| GST Billing Operator | Generate tax-compliant GST invoices and file invoice-wise tax data | ₹14,000 – ₹24,000 |
| E-Invoicing Executive | Upload invoices into e-invoicing portals, reconcile with accounts | ₹15,000 – ₹26,000 |
| Sales Billing Coordinator | Coordinate between sales team and accounts for raising bills on time | ₹15,000 – ₹25,000 |
| Tally / ERP Billing Assistant | Use billing software (Tally, Marg, Zoho) to record transactions and generate reports | ₹15,000 – ₹28,000 |
🏢 Top Hiring Sectors
-
Retail & Supermarkets (DMart, Reliance Retail)
-
Hospitals & Clinics (Apollo, Fortis, Max Health)
-
Restaurants, Hotels, and Resorts
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Manufacturing Companies
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Logistics and Courier Companies
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Accounting & CA Firms
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E-commerce Warehousing & Dispatch
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Pharma Distributors / Medical Stores
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Real Estate & Construction Firms
đź’° Salary Based on Experience Level
| Experience | Monthly Salary (INR) |
|---|---|
| Entry Level (0–2 years) | ₹10,000 – ₹18,000 |
| Mid-Level (2–5 years) | ₹20,000 – ₹30,000 |
| Experienced (5+ years) | ₹30,000 – ₹45,000 |
Note: Salaries may be higher in Tier-1 cities like Mumbai, Bengaluru, or Delhi, and for candidates with ERP skills or Tally GST expertise.
🚀 Career Growth Path
| Career Stage | Position |
|---|---|
| Entry Level | Billing Executive / Assistant |
| 2–3 Years | Senior Billing Coordinator |
| 3–5 Years | Billing & Accounts Supervisor |
| 5+ Years | Accounts Manager / Finance Executive |
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