Description
Course Name: Diploma in Vocation (Secretarial Practice)
Course Id: DIVSP/Q1001.
Eligibility: Completion of 10+2 (higher Secondary) or equivalent.
Objective: The Diploma in Vocation (Secretarial Practice) is an excellent choice for individuals looking to build a career in office administration and support roles. By focusing on practical training, office management, and effective communication, the program prepares graduates to meet the demands of modern businesses and organizations.
Duration: 180 Hrs (Equivalent to Six Months).
Total Credits: 18.
How You will Get Diploma Certificate:
Step 1- Select your Course for Certification.
Step 2- Click on Enroll Now.
Step 3- Proceed to Enroll Now.
Step 4- Fill Your Billing Details and Proceed to Pay.
Step 5- You Will be Redirected to Payment Gateway, Pay Course and Exam Fee by Following Options.
Card(Debit/Credit), Wallet, Paytm, Net banking, UPI and Google pay.
Step 6- After Payment You will get Study Material Login id and Password on your email id.
Step 7- After Completion of Course Study give Online Examination.
Step 8- After Online Examination you will get Diploma Certificate soft copy(Scan Copy) and Hard Copy(Original With Seal and Sign).
Step 9- After Certification you will receive Prospect Job Opportunities as per your Interest Area.
Online Examination Detail:
- Duration- 120 minutes.
- No. of Questions- 60. (Multiple Choice Questions).
- 10 Questions from each module, each carry 10 marks.
- Maximum Marks- 600, Passing Marks- 40%.
- There is no negative marking in this module.
How Students will be Graded: | ||
S.No. | Marks | Grade |
1 | 91-100 | O (Outstanding) |
2 | 81-90 | A+ (Excellent) |
3 | 71-80 | A (Very Good) |
4 | 61-70 | B (Good) |
5 | 51-60 | C (Average) |
6 | 41-50 | P (Pass) |
7 | 0-40 | F (Fail) |
Benefits of Certification:
- Government Authorized Assessment Agency Certification.
- Certificate Valid for Lifetime.
- Lifetime Verification of Certificate.
- Free Job Assistance as per your Interest Area.
Syllabus
Introduction to Secretarial: Introduction, objectives, director of the company, powers / rights of company directors, duties of company directors, types of company meetings, shareholders meetings, chairman of the meeting, secretarial duties in regard to dematerialisation, online trading – concepts.
Office Management: Functions of modern office, importance of offices, types of office, office manager, records management, classification of files, meaning and definition, types of mail service, importance of mailing service, handling of incoming mail, office automation.
Computer Applications: Introduction to computers, components of a computer system, input and output devices, types of memory, system software, classification of computers, personal computer, types of processors.
Business Communication: Introduction, meaning of communication, purpose of communication, dimensions of communication, functions of communication, technology and business communication, types of listening.
Business Law: Introduction, law of contract, nature of laws of contract, the Indian contract act 1872, classification of contract, acceptance, indemnity and guarantee, condition and warranties, types of negotiable instrument, premises of the act.
Human Resource Management Basics: Introduction, objectives, scope of HRM, functions of HRM, human resource planning (HRP), importance of HRP, methods for collecting job analysis data, process of recruitment, types of employee training.
Job Opportunities after completion of Diploma in Vocation (Secretarial Practice) course:
A Diploma in Vocation (Secretarial Practice) equips graduates with the essential skills required to manage administrative tasks, support management teams, handle correspondence, maintain office records, and ensure smooth functioning within an organization. Secretarial practice is crucial in all industries, as businesses require efficient administrative support to streamline operations, enhance communication, and manage internal and external relations.
Career Options and Salary Ranges for Secretarial Practice Graduates in India
1. Executive Assistant
- Role: Executive assistants provide high-level administrative support to executives, directors, or senior management, including managing schedules, coordinating meetings, preparing reports, and handling confidential matters.
- Industries: Corporate offices, multinational companies, government, and NGOs.
- Salary Range: ₹3–₹6 lakh per annum (entry-level) / ₹6–₹12 lakh per annum (mid-level) / ₹12–₹20 lakh per annum (senior-level)
- Growth Opportunities: Senior Executive Assistant, Personal Assistant to CEO, Office Manager.
- Note: Executive assistants often grow into higher roles, taking on more responsibilities as they gain experience.
2. Personal Assistant (PA)
- Role: Personal assistants manage personal and professional tasks for executives. They coordinate travel, manage schedules, handle correspondence, and ensure that the executive’s day-to-day activities run smoothly.
- Industries: Corporate, government, personal businesses, celebrities, or VIP clients.
- Salary Range: ₹3–₹5 lakh per annum (entry-level) / ₹5–₹8 lakh per annum (mid-level) / ₹8–₹15 lakh per annum (senior-level)
- Growth Opportunities: Executive Assistant, Senior PA to Senior Executives, Administrative Manager.
- Note: PAs working with high-profile individuals or in specialized sectors (like entertainment or law) can earn more.
3. Office Administrator
- Role: Office administrators are responsible for overseeing the day-to-day operations of an office. This includes managing supplies, scheduling, organizing meetings, coordinating office events, and supervising clerical staff.
- Industries: Corporates, small businesses, educational institutions, and healthcare.
- Salary Range: ₹2.5–₹5 lakh per annum (entry-level) / ₹5–₹8 lakh per annum (mid-level) / ₹8–₹15 lakh per annum (senior-level)
- Growth Opportunities: Senior Office Administrator, Facility Manager, or Administrative Manager.
- Note: The salary can vary based on the size and nature of the organization. Corporate sectors often offer higher salaries.
4. Receptionist
- Role: Receptionists manage the front desk, greet visitors, handle phone calls, schedule appointments, and manage office communications. They are the first point of contact for anyone visiting or calling the office.
- Industries: Almost every business, including corporate offices, hospitals, hotels, and educational institutions.
- Salary Range: ₹2–₹4 lakh per annum (entry-level) / ₹4–₹6 lakh per annum (experienced)
- Growth Opportunities: Senior Receptionist, Front Office Manager, or Office Manager.
- Note: Receptionists can progress to more senior administrative positions with experience.
5. Data Entry Operator
- Role: Data entry operators are responsible for inputting data into computer systems, updating records, maintaining databases, and ensuring the accuracy of data entry.
- Industries: Government organizations, healthcare, education, and corporate offices.
- Salary Range: ₹2–₹4 lakh per annum (entry-level) / ₹4–₹6 lakh per annum (experienced)
- Growth Opportunities: Senior Data Entry Operator, Database Administrator, or Office Administrator.
- Note: This role is vital for organizations with large volumes of data. Skilled data entry professionals can progress to more technical roles.
6. Stenographer
- Role: Stenographers transcribe spoken words into written form, typically using shorthand or typing skills. They often work in courtrooms, legal offices, or for executives who require notes and minutes of meetings.
- Industries: Courts, legal firms, corporate offices, government departments.
- Salary Range: ₹3–₹5 lakh per annum (entry-level) / ₹5–₹8 lakh per annum (experienced)
- Growth Opportunities: Senior Stenographer, Legal Transcriptionist, or Court Reporter.
- Note: Stenographers with expertise in legal transcription or other specialized areas may earn more.
7. Office Assistant
- Role: Office assistants perform administrative and clerical tasks such as filing, record-keeping, answering calls, handling emails, and organizing meetings or events.
- Industries: Small businesses, educational institutions, healthcare, government offices.
- Salary Range: ₹2–₹4 lakh per annum (entry-level) / ₹4–₹6 lakh per annum (experienced)
- Growth Opportunities: Senior Office Assistant, Office Manager, or Administrative Executive.
- Note: With more experience, office assistants can take on greater responsibilities and eventually move into managerial roles.
8. Legal Secretary
- Role: Legal secretaries assist lawyers or legal teams by managing correspondence, preparing legal documents, maintaining case files, and scheduling meetings.
- Industries: Law firms, corporate legal departments, government legal offices.
- Salary Range: ₹3–₹5 lakh per annum (entry-level) / ₹5–₹10 lakh per annum (experienced)
- Growth Opportunities: Senior Legal Secretary, Legal Assistant, Paralegal, or Legal Office Manager.
- Note: Legal secretaries working with high-profile clients or in prestigious law firms can earn higher salaries.
9. Administrative Executive
- Role: Administrative executives are responsible for organizing and coordinating office activities, managing schedules, handling paperwork, and ensuring efficient office management.
- Industries: Corporate, government, and non-governmental organizations.
- Salary Range: ₹3–₹6 lakh per annum (entry-level) / ₹6–₹10 lakh per annum (mid-level)
- Growth Opportunities: Senior Administrative Executive, Office Manager, or HR Manager.
- Note: With experience, administrative executives can move into HR or operations management roles.
10. Event Coordinator
- Role: Event coordinators plan, organize, and execute events like conferences, meetings, trade shows, or corporate gatherings. They handle logistics, vendor relations, guest management, and on-site coordination.
- Industries: Corporate event management, hotels, wedding planners, and conferences.
- Salary Range: ₹3–₹6 lakh per annum (entry-level) / ₹6–₹12 lakh per annum (experienced)
- Growth Opportunities: Senior Event Coordinator, Event Manager, or Event Planning Consultant.
- Note: Event coordinators can earn more when working for large corporations or high-profile events.
Key Factors Influencing Salaries
- Experience: The more experience one has in handling administrative responsibilities, the higher the earning potential.
- Industry: Salaries can vary based on the industry, with corporate sectors, legal firms, and government offices often offering better pay.
- Location: Graduates working in metropolitan cities like Mumbai, Delhi, Bengaluru, or Chennai generally earn more compared to those working in smaller cities or towns.
- Specialization: Specialized skills such as shorthand, advanced software proficiency, or legal knowledge can boost salaries.
Certifications and Further Education
- Certification in Office Management, Data Entry, or Stenography
- Advanced Courses in MS Office Suite, Typing Speed, or Communication Skills
- Professional Development in Project Management, HR Management, or Customer Service
- Certification in Legal Secretarial Practices or Event Planning
Conclusion
Graduates of the Diploma in Vocation (Secretarial Practice) can expect a wide range of career opportunities across various industries, including corporate offices, government, law, and event management. Salaries typically range from ₹2.5 lakh to ₹15 lakh per annum, depending on role, experience, industry, and location. With a blend of organizational, communication, and technical skills, secretarial practice graduates have the potential for significant career growth, especially with further specialization or higher positions within organizations.
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