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Diploma in Personal Secretaryship Online course

Diploma in Personal Secretaryship

Rs.7,000 Rs.3,500

Enroll your course today to avail 50% discount offer, Diploma is valid for all type of Employment.

A Diploma in Personal Secretaryship is a specialized program designed to provide students with the essential skills and knowledge needed to work as personal secretaries or administrative assistants. The program focuses on office management, communication, organizational skills, and the use of technology in administrative tasks.

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Description

Course Name: Diploma in Personal Secretaryship
Course Id: DPS/Q1001.

Eligibility: Completion of 10+2 (higher Secondary) or equivalent.

Objective: A Diploma in Personal Secretaryship offers a solid foundation for those interested in pursuing a career as a personal secretary or administrative assistant. The program provides a mix of practical office management skills, communication techniques, and proficiency in office software that are essential for managing tasks in high-level executive roles.

Duration: 370 Hrs (Equivalent to One Year).

Total Credits: 18.

How You will Get Diploma Certificate:

Step 1- Select your Course for Certification.

Step 2- Click on Enroll Now.

Step 3- Proceed to Enroll Now.

Step 4- Fill Your Billing Details and Proceed to Pay.

Step 5- You Will be Redirected to Payment Gateway, Pay Course and Exam Fee by Following Options.

Card(Debit/Credit), Wallet, Paytm, Net banking, UPI and Google pay.

Step 6- After Payment You will get Study Material Login id and Password on your email id.

Step 7- After Completion of  Course Study give Online Examination.

Step 8- After Online Examination you will get Diploma Certificate soft copy(Scan Copy) and Hard Copy(Original With Seal and Sign).

Step 9- After Certification you will receive Prospect Job Opportunities as per your Interest Area.

Online Examination Detail:

  • Duration- 120 minutes.
  • No. of Questions- 60. (Multiple Choice Questions).
  • 10 Questions from each module, each carry 10 marks.
  • Maximum Marks- 600, Passing Marks- 40%.
  • There is no negative marking in this module.
How Students will be Graded:
S.No. Marks Grade
1 91-100 O (Outstanding)
2 81-90 A+ (Excellent)
3 71-80 A (Very Good)
4 61-70 B (Good)
5 51-60 C (Average)
6 41-50 P (Pass)
7 0-40 F (Fail)

Benefits of Certification:

  • Government Authorized Assessment Agency Certification.
  • Certificate Valid for Lifetime.
  • Lifetime Verification of Certificate.
  • Free Job Assistance as per your Interest Area.

Syllabus

Communicative English & Personality Development- Introduction to Communication, Professional Communication, Non- Verbal Communication, Definition of Communication, Process of Communication, Features of Successful Professional Communication, Importance of Communication, Purpose of Professional Communication, Factors that Influence communication.

Accountancy- Introduction to Accounting, Definition, Accounting Rules, Book Keeping, Objectives of Accounting, Methods of Accounting, Types of Accounts, Basic Accounting Concepts and Conventions, Double entry system, Journal, Ledger, Subsidiary Books, Trial Balance.

Business Studies- Business Management : Nature and Scope, Functions of Management, Business Finance, Marketing Management, Trade & Consumer Protection, Nature and Scope of Business, Business Support Services, Business Environment, Modern Environment, Forms of Business Organization, Company Form of Business Organization, Public Sector Enterprises, Planning and Organizing.

Shorthand English- Introduction, Objectives, Meaning & Importance, Techniques of note taking, Use fine quality pen and paper, Learn shorthand, Just highlight the key points, Prepare a written report immediately after the meeting, using abbreviations, Sitting posture, Body Position, Position of the note book, Handling of pen or pencil.

Typewriting English- Typewriting and compare operation, Typewriter- key board, Fingering chart & Badger book, Typing Practice, Typewriter and its parts, History of the typewriter, keys and their uses, Thumb knobs, Mainspring drum, cleaning materials, introduction to window xp, Windows explorer.

Data Entry Operation- Basics of Computer, Operating System, Basics of Word Processing, Formatting Documents, Mail Merge, Basics of Spreadsheet, Formatting Worksheets, Formulas, Functions and Charts, Creating Presentation, Input and Output Devices, Desktop Elements, Starting Word Program, Working with text, Types of document in Mail merge.

Job Opportunities after completion of Diploma in Personal Secretaryship course:

Upon successful completion of the Diploma in Personal Secretaryship, graduates acquire a specialized set of skills necessary for providing high-level administrative and executive support. This program equips individuals to manage tasks related to office administration, scheduling, communication, and organizational activities, particularly in helping executives and managers handle their professional duties effectively.

Career Options After Completing the Diploma in Personal Secretaryship Program:

1. Personal Secretary

  • Responsibilities: A personal secretary provides administrative support to a high-level executive, such as managing appointments, handling correspondence, and organizing meetings. They may also oversee travel arrangements and prepare reports.
  • Key Skills: Excellent organizational skills, time management, advanced knowledge of office software, multitasking, and communication.
  • Industries: Corporate offices, educational institutions, government agencies, legal firms, and healthcare.

2. Executive Assistant

  • Responsibilities: An executive assistant is responsible for supporting executives by managing their schedules, preparing reports, handling communications, and coordinating office activities. They act as the right hand of the executive, ensuring smooth operations within the office.
  • Key Skills: Administrative skills, attention to detail, strong communication abilities, organizational skills, proficiency in office software.
  • Industries: Large corporations, government, non-profits, and various private organizations.

3. Administrative Assistant

  • Responsibilities: Administrative assistants handle a variety of tasks including scheduling appointments, managing office documents, handling correspondence, and supporting other departments. They often ensure that the office functions efficiently.
  • Key Skills: Organization, communication, data entry, proficiency in office automation tools, and multitasking.
  • Industries: Healthcare, education, legal firms, IT companies, and government offices.

4. Office Manager

  • Responsibilities: Office managers oversee the daily operations of an office, from coordinating schedules to managing office supplies. They ensure that the office environment remains organized and efficient.
  • Key Skills: Organizational skills, leadership, knowledge of office management software, multitasking.
  • Industries: Corporate firms, educational institutions, healthcare, and retail.

5. Receptionist

  • Responsibilities: Receptionists are often the first point of contact for visitors and clients. They manage front desk operations, direct calls, and handle administrative duties such as scheduling and record-keeping.
  • Key Skills: Strong communication, customer service, multitasking, and proficiency in office tools.
  • Industries: Corporate offices, healthcare, hotels, educational institutions.

6. Corporate Communication Specialist

  • Responsibilities: A corporate communication specialist is responsible for internal and external communication within an organization. They prepare reports, handle correspondence, and ensure that communication channels are efficient.
  • Key Skills: Strong communication and writing skills, attention to detail, proficiency in communication tools.
  • Industries: Corporations, media houses, marketing agencies.

7. Event Coordinator

  • Responsibilities: Event coordinators organize and manage events for companies, including meetings, conferences, and other corporate functions. They handle all logistical details such as scheduling, invitations, venue arrangements, and on-site coordination.
  • Key Skills: Event planning, organization, communication, attention to detail, and vendor management.
  • Industries: Event management firms, corporate organizations, and non-profits.

8. Legal Secretary

  • Responsibilities: Legal secretaries assist law firms and legal departments by handling correspondence, maintaining files, managing schedules, and preparing legal documents. They must be familiar with legal terminology and procedures.
  • Key Skills: Knowledge of legal terminology, typing speed, organization, and communication.
  • Industries: Law firms, legal departments in corporations, government.

9. Personal Assistant (PA) to Senior Executives

  • Responsibilities: Personal Assistants directly support senior executives by managing schedules, organizing tasks, handling communications, and often representing the executive in meetings or calls.
  • Key Skills: High-level organizational skills, excellent written and verbal communication, time management, and discretion.
  • Industries: Corporate organizations, entertainment industry, government, high-net-worth individuals.

10. Customer Support Executive

  • Responsibilities: Customer support executives handle client inquiries, complaints, and provide information. In a personal secretary role, they may assist with customer-facing tasks, ensuring that communication with clients remains smooth and efficient.
  • Key Skills: Customer service, communication, problem-solving, and data entry.
  • Industries: Retail, e-commerce, hospitality, telecommunications.

11. Travel Coordinator

  • Responsibilities: Travel coordinators organize travel arrangements for executives, including booking flights, hotels, and car services. They also manage itineraries and ensure smooth transitions between meetings and events.
  • Key Skills: Organizational skills, knowledge of travel management systems, attention to detail.
  • Industries: Corporate firms, travel agencies, event management companies.

12. Human Resources Assistant

  • Responsibilities: HR assistants handle administrative tasks related to hiring, onboarding, employee records, and other HR functions. They may also assist with scheduling interviews and coordinating training sessions.
  • Key Skills: Human resources knowledge, organization, communication, multitasking.
  • Industries: Corporations, educational institutions, hospitals, and recruitment firms.

13. Data Entry Clerk

  • Responsibilities: Data entry clerks manage the entry of various types of data into computer systems. They may input customer information, update databases, and maintain accurate records using automation tools.
  • Key Skills: Attention to detail, typing speed, data management, proficiency in office software.
  • Industries: IT firms, government, financial services, and e-commerce.

Industries Hiring Diploma in Personal Secretaryship Graduates:

Graduates of this program can explore various industries, including:

  • Corporate Sector: Large companies and multinational corporations often require personal secretaries to assist their senior management and executives.
  • Legal Sector: Law firms and legal departments look for secretaries who can handle legal documentation and client communication.
  • Healthcare: Hospitals and healthcare facilities employ administrative assistants and secretaries to help manage patient records, schedules, and office operations.
  • Educational Institutions: Schools, colleges, and universities need administrative support for faculty, management, and student affairs.
  • Government: Various government departments require personal secretaries and administrative assistants for document handling and scheduling.
  • Media & Entertainment: Production companies, television networks, and film studios require personal assistants and communication specialists.

Salary Range:

Salary expectations can vary based on role, location, and experience, but here are the general estimates for India:

  • Entry-Level Positions (0-2 years): ₹2.5 LPA – ₹4.5 LPA (roles like Receptionist, Data Entry Clerk, or Administrative Assistant).
  • Mid-Level Positions (2-5 years): ₹4.5 LPA – ₹7 LPA (roles like Executive Assistant, Personal Assistant, or Event Coordinator).
  • Senior-Level Positions (5+ years): ₹7 LPA – ₹12 LPA or more (roles like Office Manager, Legal Secretary, or Senior Executive Assistant).

Conclusion:

The Diploma in Personal Secretaryship offers graduates the opportunity to enter various administrative, managerial, and executive support roles across diverse sectors. With the increasing demand for well-organized, tech-savvy administrative professionals, this diploma equips students with essential skills that can open doors to high-paying, rewarding career paths.