Description

Certification Name: Certificate in Records Management & Archiving Officer

Course Id: CRMAO/Q0001.

Eligibility: 10+2 (higher Secondary) or Equivalent.

Objective: The Certified Records Management & Archiving Officer course is designed to develop professionals’ expertise in organizing, maintaining, and safeguarding both physical and digital records in compliance with legal and organizational standards. The program covers records classification, retention schedules, archiving techniques, data privacy, disaster recovery, and the use of records management systems.

Duration: Three Month.

 How to Enroll and Get Certified in Your Chosen Course:

 Step 1: Choose the course you wish to get certified in.

 Step 2: Click on the “Enroll Now” button.

 Step 3: Proceed with the enrollment process.

 Step 4: Enter your billing details and continue to course fee payment.

 Step 5: You will be redirected to the payment gateway. Pay the course and exam fee using one of the following methods:
Debit/Credit Card, Wallet, Paytm, Net Banking, UPI, or Google Pay.

 Step 6: After successful payment, you will receive your study material login ID and password via email within 48 hours of fee payment.

 Step 7: Once you complete the course, take the online examination.

 Step 8: Upon passing the examination, you will receive:
• A soft copy (scanned) of your certificate via email within 7 days of examination.
• A hard copy (original with official seal and signature) sent to your address within 45 day of declaration of result.

 Step 9: After certification, you will be offered job opportunities aligned with your area of interest.

Online Examination Detail:

Duration- 60 minutes.
No. of Questions- 30. (Multiple Choice Questions).
Maximum Marks- 100, Passing Marks- 40%.
There is no negative marking in this module.

Marking System:
S.No.	No. of Questions			Marks Each Question		Total Marks
1	10			5		50
2	5			4		20
3	5			3		15
4	5			2		10
5	5			1		5
	30					100
How Students will be Graded:
S.No.		Marks	Grade
1		91-100	O (Outstanding)
2		81-90	A+ (Excellent)
3		71-80	A (Very Good)
4		61-70	B (Good)
5		51-60	C (Average)
6		40-50	P (Pass)
7		0-40	F (Fail)

 Key Benefits of Certification- Earning a professional certification not only validates your skills but also enhances your employability. Here are the major benefits you gain:

 Practical, Job-Ready Skills – Our certifications are designed to equip you with real-world, hands-on skills that match current industry demands — helping you become employment-ready from day one.

 Lifetime Validity – Your certification is valid for a lifetime — no renewals or expirations. It serves as a permanent proof of your skills and training.

 Lifetime Certificate Verification – Employers and institutions can verify your certification anytime through a secure and reliable verification system — adding credibility to your qualifications.

 Industry-Aligned Certification –All certifications are developed in consultation with industry experts to ensure that what you learn is current, relevant, and aligned with market needs.

 Preferred by Employers – Candidates from ISO-certified institutes are often prioritized by recruiters due to their exposure to standardized, high-quality training.

 Free Job Assistance Based on Your Career Interests – Receive personalized job assistance and career guidance in your preferred domain, helping you land the right role faster.

Assessment Modules:

Module 1: Introduction to Records Management: Definition and importance of records management, Types of records (physical and electronic), Records lifecycle management, Roles and responsibilities of records officers, Legal and regulatory compliance, Principles of records classification.

Module 2: Records Creation and Capture: Methods of records creation, Capturing records in various formats, Metadata and indexing for easy retrieval, Standards for records documentation, Digital records capture technologies, Quality control in records capture.

Module 3: Records Organization and Storage: Filing systems and methods, Developing classification schemes, Physical storage requirements and best practices, Digital storage solutions and cloud storage, Environmental controls for records preservation, Access control and security measures.

Module 4: Records Retrieval and Use: Retrieval procedures and tools, Managing search and access requests, Tracking records movement, Ensuring confidentiality and privacy, Using records for decision making, Training staff on records retrieval.

Module 5: Records Retention and Disposal: Retention schedules and policies, Legal and organizational requirements, Methods of records disposal and destruction, Archiving inactive records, Transferring records to archives, Disaster recovery for records.

Module 6: Archiving and Preservation: Principles of archiving, Appraisal and selection of archival records, Preservation techniques for physical and digital records, Use of archival management systems, Providing access to archival materials, Promoting archival awareness and services.

After successful completion of the Certificate in Records Management & Archiving Officer course, graduates can build specialized careers in records administration, document control, archival management, and information governance across corporates, government departments, PSUs, hospitals, educational institutions, banks, legal firms, libraries, museums, and NGOs in India.
The course equips learners with skills in records lifecycle management, digital & physical archiving, classification systems, retention schedules, compliance, data security, and retrieval systems.

Below is a detailed overview of career options with salary ranges in India (no links included):

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1. Records Management & Archiving Officer

Role: Manage organizational records throughout their lifecycle.
Key Responsibilities:

• Classify, index, store, and retrieve physical and digital records

• Implement records retention and disposal policies

• Ensure compliance with organizational and legal standards
  Salary Range: ₹4.5 – ₹8.5 Lakh per year

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2. Document Control Executive

Role: Control, track, and manage official documents and records.
Key Responsibilities:

• Maintain document registers and version control

• Ensure secure access and confidentiality

• Support audits and inspections
  Salary Range: ₹4.5 – ₹9 Lakh per year

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3. Digital Records & Archives Coordinator

Role: Manage electronic records and digital archives.
Key Responsibilities:

• Maintain digital repositories and document management systems

• Ensure metadata tagging and searchability

• Support digitization and scanning projects
  Salary Range: ₹5 – ₹10 Lakh per year

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4. Information Governance Assistant

Role: Support data governance and compliance initiatives.
Key Responsibilities:

• Ensure records comply with regulatory and data protection norms

• Maintain audit trails and documentation

• Assist in risk assessment and compliance reporting
  Salary Range: ₹5.5 – ₹11 Lakh per year

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5. Archival Assistant – Libraries, Museums & Institutions

Role: Preserve and manage historical or institutional archives.
Key Responsibilities:

• Catalog manuscripts, files, and artifacts

• Preserve physical records using archival standards

• Assist researchers and internal stakeholders
  Salary Range: ₹4 – ₹7.5 Lakh per year

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6. Government / PSU Records Officer

Role: Manage official records and archives in public institutions.
Key Responsibilities:

• Maintain files as per government record-keeping norms

• Support RTI, audits, and inspections

• Ensure long-term preservation of official documents
  Salary Range: ₹4.5 – ₹8 Lakh per year

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7. Freelance / Records Management Consultant (Entry-Level)

Role: Provide records organization and archiving support to organizations.
Key Responsibilities:

• Set up filing and archiving systems

• Digitize and organize legacy records

• Train staff on records handling procedures
  Earning Potential: ₹5 – ₹15 Lakh per year (project-based)

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Career Growth Opportunities (With Experience)

With 4–8 years of experience, professionals can advance to:

• Senior Records Manager / Document Control Manager: ₹10 – ₹20 Lakh per year

• Information & Compliance Manager: ₹18 – ₹35 Lakh per year

• Head – Records, Archives & Information Governance: ₹30 – ₹60 Lakh+ per year

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Key Skills That Increase Salary

• Records lifecycle & retention management

• Digital archiving & document management systems

• Compliance, RTI & audit support

• Data privacy & information security basics

• Metadata, indexing & retrieval systems

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Career Progression Overview